# if formula excel multiple conditions

What is the maximum number of criteria allowed to be analyzed? The OR and AND functions usually reduce the formula … If your formula contains too many ifs, it’s better to use. This Excel tutorial explains how to nest the Excel IF function with syntax and examples. You use the combination of IF & OR functions in a similar way. An argument is an input value given to a function. If the condition is not achieved then it will look for another defined result. amzn_assoc_tracking_id = "adibmuba-20"; Like number 49 is less than 50 and 80. It is a feature that allows us to introduce decision-making when executing formulas and functions. When you evaluate a dataset, you might need to run several logical tests or test multiple conditions. Thank you for your contribution. You can nest up to 7 IF functions to create a complex IF THEN ELSE statement. Please feel free to comment below and tell us the highest number of criteria you have ever evaluated, using logical function combinations. Excel’s AND function allows you to test for multiple conditions within a single function. ExcelDemy is a place where you can learn Excel, Data Analysis, and other Office related programs. Share Twitter LinkedIn Facebook Email Print (This post is written by JP Pinto, the winner of the Great White Shark Award given for the best article written about VLOOLUP during VLOOKUP Week. For a more detailed explanation about the IFS function, please read the article below. For this, we can use the nested if function. I earn a small commission if you buy any products using my affiliate links to Amazon. As an example, let’s build a formula that will calculate a 10% commission only if … Here you can check various Excel If or statement, Nested If, and function excel If statements and how to use them. She has a background in biochemistry, Geographical Information Systems (GIS) and biofuels. For your clarification: the condition 1 must be fulfilled to be eligible to take the thesis work/project. The nested if functions in excel follow some rules. You have to maintain a proper order while working with multiple ifs. The number of “(” should … Apply the Multiple IF condition statement by checking the condition as IF MRP is less than 250, mention the closing fee as zero or IF MRP is less than 500 mention the closing fee as five (5) or mention the closing fee as ten (10). Fifth IF function answer the question. Let`s work on an example where a patient with HIV/AIDS and the opportunistic disease Tuberculosis would first be sent to Ward One, to collect ARVS (Antiretrovirals) and then to the respiratory department of the hospital, to receive treatment and palliative care for Tuberculosis. The fourth IF function seeking “Who has a Class I Obesity Body and Who is Not.”. Who has the overweight body? He has to earn a total number of credits more than or equal to 110 He has to complete at least 1 elective courses, The student must fulfill the three conditions, not just the 1st and 2nd, or 1st and 3rd, Hi Ahmad, You’re welcome. The modification of the formula, you suggested, would work for additional detailed routes that the hospital in question, may feel they need to add. By doing this you will get the desired result that you were looking for. amzn_assoc_ad_type = "smart"; Nesting functions in Excel refers to placing one function inside another. The key is the TRUE value for the range_lookup argument. Here are the steps to write the third IF function. The formula in D5 contains 5 separate IF functions: = IF(C5 < 64,"F",IF(C5 < 73,"D",IF(C5 < 85,"C",IF(C5 < 95, "B","A")))) While defining results in a certain cell the defined formula for that specific cell will look for the exact condition. The IF function above checks two conditions, the "Region" value must match a text string and the "Amount" value must be larger than a number. Multiple IF statements are also known as “Nested IF Statement” is a formula containing 2 or more IF functions. Things are more complicated while working with numbers. Two names in “Normal Weight” category and there are already four names and their weight category. to get the value of BMI, divide the weight (in KG) by the height (in Meter2). There are remaining two possibilities; it could be Class II Obesity or Class III Obesity. What about the VLOOKUP function? Using the IF with other functions together, in a complex formula, allows you to test multiple conditions and criteria. The IF function can return another formula as a result. The second IF function fills the value_if_false argument of the first IF function. The formula is =IF ( (OR (D2>=20, E2>=60)), “Pass”, “Fail”). Note: Maintain proper order while defining conditions (lowest to highest/highest to lowest). Using multiple criteria in Excel Lookup formulas By Emily Warn. You add up multiple SUMIF functions based on OR logic, applied for each criterion separately. Multiple IF Statements vs. IFS Function vs. VLOOKUP Function, which one is your choice? Who has the ideal body? Why??? Edit the formula in cell E2, change the value_if_false argument of fifth IF function from “” to “Class III Obesity.”. Thanks for the blog.very nice and helpful. Excel COUNTIFS Function (takes Multiple Criteria) Excel COUNTIFS function is best suited for situations when you want to count cells based on multiple criteria. The third IF function takes the value_if_false argument of the second IF function, seeking “Who has Overweight Body and Who is Not.”. I hope this makes things clear to you. For a more detailed explanation about the VLOOKUP function, please read the article below. This formulated cell was dragged down for getting the result for the whole column. 4) Then double-click and send the formula down, since we used relative references, the formula will copy down correctly as shown below. Sometimes you need to work with situations or conditions where there are more than two possible outcomes, in this scenario, Nested IF Formula helps you out. Here are the steps to write the fourth IF function. You need to use SUMIFS function that is by default designed to sum numbers with multiple criteria, based on AND logic. =IF (Something is True, then do something, otherwise do something else) But what if you need to test multiple conditions, where let’s say all conditions need to be True or False (AND), or only one condition needs to be True or False (OR), or if you want to check if a condition does NOT meet your criteria? How to Use the IF and OR Functions in Excel. Microsoft provides the IFS function as an alternative and an improvement of nested IF, no need to use multiple IF statements to analyze more than two criteria. There are eight other names with no weight category. We can add a number of ‘If’ conditions if required in a similar manner. The general syntax for IF function with multiple conditions is =IF (condition one is true, do something, IF (condition two is true, do something, IF (conditions three is true, do something, else do something))) Commas are used to separate conditions and IF functions in the IF formula. By inserting an AND formula or an OR formula into the section of an IF formula where it would normally evaluate one condition, you can effectively evaluate multiple conditions. Although the latest version of Excel can accommodate a lot of IF functions, multiple IF statements are not the best solution, try to avoid it as much as possible. 2) In Cell D5 type the following formula: 3) Press CTRL-ENTER to get the formula to deliver the route needed, given the conditions in Cell B5 and C5 that the formula is using for evaluation. If you want to compare the current date with the specified date in the past, you can use IF function in combination with TODAY function in Excel. The IF statement is based on the logical use of “IF” to create a type of filter to allow you to create functions and formulas that allow you to analyze or extract values from a specific set of data. 1) We now are going to use the IF and AND functions in one complex formula, in order to determine the route each respective patient must take in the hospital. Those who use Excel daily are well versed with Excel If statement as it is the most-used formula. also, thanks for the update. The procedure is very simple and it is given below. The excel TEXTJOIN function …, What is the DATEDIF function? Use the IF function, one of the logical functions, to return one value if a condition is true and another value if it's false. After fulfilling the 1st condition, either the 2nd or 3rd condition needs to be fulfilled to be eligible to take the thesis/project. It means you might have to make a complex Excel formula that will test multiple conditions. The nested function acts as one of the main function's arguments.The AND, OR, and IF functions are some of Excel's better known logical functions that are commonly used together. Now. Now, let’s say we want to test one more condition in the above examples: the total score of 70 and above is categorized as “Excellent”. Excel IF function combining with TODAY function. 1. Functions are used to; 1. A patient with HIV/AIDS and the opportunistic disease Kaposi’s sarcoma would first be sent to Ward One to collect ARVS (Antiretrovirals) and then to the oncology department of the hospital, to receive treatment for Kaposi’s sarcoma. The AND function allows you to have multiple conditions in an IF function, you can have up to 254 arguments. There are four possibilities; it could be Overweight, Class I Obesity, Class II Obesity or Class III Obesity. ExcelDemy.com is a participant in the Amazon Services LLC Associates Program, an affiliate advertising program. To check various combinations of multiple conditions, you are free to combine the IF, AND, OR and other functions to run the required logical tests. Second IF function answer the question. amzn_assoc_marketplace = "amazon"; IF (logical_test, value_if_true, [value_if_false]) For example: =IF (A2>B2,"Over Budget","OK") =IF (A2=B2,B4-A4,"") Argument name. =IF(AND(B2>C2,D2=”Yes”),”Paid Bonus!”,”No Bonus”) This has greatly simplified the formula, and is the correct approach if you need to return a single result in response to multiple conditions. Observe the flowchart below for better understanding the evaluation. To use If and Or statement excel, you need to apply a similar formula as you have applied for If & And with the only difference is that if any of the condition is true then it will show you True. Thanks a lot Mr kawser, now it is very clear, and thanks for the update. So proper nesting is very important and it has to be maintained from either lowest number to highest number or highest number to lowest number. Multiple IF statements are also known as “Nested IF Statement” is a formula containing 2 or more IF functions. Excel SUM function is …, What is the Excel TEXTJOIN Function? Yes, you are not wrong, you can use VLOOKUP function to analyze more than two criteria. Multiple IF Statements in Excel (3 IF Functions) Here, we will use three If functions in one formula to determine the sales status of different products. If only one weight category left, then the last one takes the value_if_false argument of the fifth IF function. The IF function and multiple IF statements in Excel are extremely powerful tools that allow you to manipulate and analyze your Excel data. If you want to search the VLOOKUP function with multiple criteria, such as value1 from the 1 st column and value2 from the 2 nd column, you need to add an additional column for the search. Third IF function answer the question. The first IF function looking for “Who has Underweight Body and Who is Not.”. What is the difference? For this, you need to perform Excel if statement multiple conditions range that includes various If functions in a single formula. Multiple IF statements tend to be difficult to use for the inexperienced, especially more than 5 IF functions in a formula. Here is a solution using the VLOOKUP function. Here are the steps to write the second IF function. amzn_assoc_linkid = "07981eccd71371075b9960e06f6fa4c0"; Is it possible to use “>”, “<=” or “> =” operator for multiple if statement above? The formula has, therefore, delivered the correct result. JP Pinto blogs at Excel-User.com, where he writes Excel articles for common … For those who do not understand yet a single IF function, please read the following article, What is the weight category of each name below based on BMI value? Here is a video explains step by step writing multiple IF statements one by one from the first IF function until the fifth IF function, The next video explains how to write all the IF functions at once. The disadvantage appears if there are any additional criteria; all formula must be edited to accommodate the addition of new criteria. If you have multiple criteria for different situations, it’s often best to combine logical functions. A patient with HIV/AIDS and cardiovascular disease would first be sent to the Ward One to collect ARVS (Antiretrovirals) and then to the cardiology department of the hospital, to receive treatment for cardiovascular disease. In Excel, COUNTIF function may help us to calculate the number of a certain value in a list. If your formula contains too many ifs, it’s better to use OR and AND functions with that. Here, the name of the specific department is not mentioned (respiratory, cardiology or otherwise). How to Do Multiple IF Statements in Excel, What is the Excel SUBSTITUTE Function? We asked JP to share more of his Excel wisdom with you. I would like to make an adjustment herein . In nested if functions, we work with so many ifs. The multiple IF statements vs. the VLOOKUP function result. Who has the class I obesity body? She enjoys showcasing the functionality of Excel in various disciplines. There are still two names and unknown weight category, all if function already used. There are five possibilities; it could be Normal, Overweight, Class I Obesity, Class II Obesity or Class III Obesity. The expression could be a function that determines if the value entered in a cell is of numeric or text data type, if a value is greater than, equal to or less than a specified value, etc. It is possible to nest multiple IF functions within one Excel formula. Step 3: Put the results if true or false in cells C11 and C12 (100 and 0). A single IF function only analyze two criteria. If you have a condition for both number 50 and number 80 then you might get an accurate result. The excel SUBSTITUTE function …, What is the Excel IFS Function? Final result. amzn_assoc_region = "US"; Initially, our table looks like the picture below where we want to obtain the equivalent grades. Our website is made possible by displaying online advertisements to our visitors. Here is a list of Names and their respective Scores. amzn_assoc_title = "Office 365 Best Price"; With the same example above, what is the weight category of each name below based on BMI value? I have updated this part. Combine multiple conditions together A condition is an expression that either evaluates to true or false. Who has the class II obesity body? The second IF function is searching “Who has Normal Weight Body and Who is Not.”. amzn_assoc_ad_mode = "manual"; When you will be doing some complex data analysis, you might be needed to analyze more than one conditions at a time. Using the same example as the previous case, what is the weight category of each name below based on BMI value?. Syed, Sometimes when the formula is posted in WordPress platform, it might be changed. In Excel 2007 – 2016, total of 64 conditions can be nested up while working with multiple ifs. In this article, I will make several Excel formulas that will clear the whole idea. amzn_assoc_design = "in_content"; Excel If Function with Multiple Conditions (Nested IF). You can also use SUMIFS function to sum number … 5) And there you have it, the correct route for each patient registered is given by the formula. When you will make complex formulas, you can think in this way. The biggest weakness of nested IF is there is a maximum limit. To apply the formula, you have to follow the above process. Explore more articles on Mathematical functions like VAR and VARP functions here. Look below for the resulting formula. Look at the VLOOKUP function above, a VLOOKUP function and a table answering all the questions. The IF function can be nested inside of itself to handle multiple conditions. Thanks a lot Mr. Kawer, now it is very clear. Taryn is a Microsoft Certified Professional, who has used Office Applications such as Excel and Access extensively, in her interdisciplinary academic career and work experience. Syntax = COUNTIFS(cr iteria_range1, criteria1, [criteria_range2, criteria2]…) Input Arguments. Suppose you want to allocate some number of students in the thesis/project program. Disclosure: This post may contain affiliate links, meaning when you click the links and make a purchase, we receive a commission. Combining logical functions allows one to evaluate many conditions and deliver the needed output for the said conditions. Here is a solution using the IFS function. Excel IFS Function is …, What is the Excel SUM Function? There were eight names known their weight category; there are four names remain unknown. Here, A student must fulfill the 1st condition. When the HIV/AIDS Condition is “No” in your sheet , the patient is requested to “Bypass Ward One and go directly to department”. The fourth IF function occupies the value_if_false argument of the third IF function. When there is more than one condition, this tutorial shows how to combine the IF function with the OR function to get the desired result. All IF functions above use the “<” operator. amzn_assoc_placement = "adunit0"; Here’s how the formula looks using the AND function instead of two nested IF functions. What is the syntax of the AND Function? Excel conditional formatting formula multiple conditions uses Statements like less than or equal to or greater than or equal to the value are used in IF formula. Step 4: Type the formula =IF(AND(C6>=C8,C6<=C9),C11,C12). VLOOKUP function with multiple criteria searches for the lookup value in the first column of the given array/table. In Excel IF formulas, you are not limited to using only one logical function. You construct a logical expression that you use as an argument in the AND function. 2. The IFS function is available if you have an Office 365 subscription, make sure you have the latest version of Office 365. Please, download the working file and check the formula there. Let`s say we have some products which are listed as product code in one column. 1. regarding (If Function with 3 Conditions) I think the conditions should be like this: The student has to obtain a CGPA more than 2.50. Before Excel 2007, seven is the maximum number in one formula, after Excel 2007 you can use up to 64 IF functions in one formula. You need to be aware of the following things while working with multiple if functions. Do a copy in cell E2, then do a paste in range E3:13. If a certain condition is achieved then it will give us a value. amzn_assoc_asins = "B009SPTUW2,B00HV9IM58"; Again, two additional names appear, but in “Class I Obesity” category. If the condition matches then you will get the result. We can lead on from this and design an Excel Sheet with VBA using Nested IFS and a small picture of the routes, for the ten most common routes patients at a certain hospital need to take based on the most often noted diseases and disease combinations. It makes no difference, multiple IF statements result and IFS function result. What is the syntax of the IF Function? In Excel 2007 – 2016, total of 64 conditions can be nested up while working with multiple ifs. A single IF function only analyze two criteria. The VLOOKUP function instead of multiple IF statements? For example, take a look at the nested IF formula in cell C2 below. Here are the steps to write the first IF function. The Excel DATEDIF function calculates …, The Ultimate Guide How to Use Excel Better, Video Tutorial for Multiple IF Statements, Another Alternative for Multiple IF Statements, Which One is the Best to Analyze more than 2 Criteria, Microsoft Nested IF Function Documentation, Excel IF Statement Multiple Conditions Range, How to Do Multiple If Statements in Excel, Get the Original Price from Percentage Increase/Decrease, How to Extract Day, Month and Year from Date in Excel, How to Add Seconds, Minutes and Hours to a Time in Excel, How to Add Days, Weeks, Months and Years to a Date in Excel, How to Calculate Time Difference in Excel, Calculate Number of Days, Weeks, Months and Years Between Two Dates in Excel, logical_test argument, analyze whether the BMI value is less than 18.5?, type D2<18.5, value_if_true argument, type “Underweight”, value_if_false argument, type “” (blank space), Edit the formula in cell E2 by pressing F2 key, Change value_if_false argument of first IF function from “” to the second IF function, logical_test argument, analyze whether the BMI value is less than 25, D2<25, Change value_if_false argument of second IF function from “” to the third IF function, logical_test argument, analyze whether the BMI value is less than 30, D2<30, value_if_true argument, type “Overweight”, Change value_if_false argument of third IF function from “” to the fourth IF function, logical_test argument, analyze whether the BMI value is less than 30, D2<35, value_if_true argument, type “Class I Obesity”, Change value_if_false argument of fourth IF function from “” to the fifth IF function, logical_test argument, analyze whether the BMI value is less than 30, D2<40, value_if_true argument, type “Class II Obesity”. But sometimes, we need to use multiple criteria for counting, this will be more complex, today, I will talk about some items for counting with multiple criteria. If there are more than two criteria, then it should use the multiple IF statements (nested IF). Of the last conditions, students must fulfill one condition. We have already seen, how to use the IF function in basic Excel formulas. The result is shown below. You have to maintain a proper order while working with multiple ifs. If there are more than two criteria, then it should use the multiple IF statements (nested IF). The grades with the number range are given. Step 2: Put the criteria in cells C8 and C9 (100 and 999). For me VLOOKUP is my choice, what is yours? There were six names known their weight category; there are still six other names not yet known. To evaluate commission, put the formula in the Commission box. If there is a new criterion added, should the formula be edited? The above example follows the nested if functions. In another column, the monthly sales amount is given. The results are as shown below. If the patient does not have AIDS, but one of the other opportunistic infections only or another disease, they bypass Ward One and go directly to the department they need. The number of IF functions required in multiple IF statements is the number of criteria minus 1. write the below formula in Cell E2 and copy this formulated cell to the rest of column E where you want to find your result. Follow the following flowchart for the example stated above for getting a proper idea of how the nested if functions work. If you want to test multiple conditions and want every condition evaluates to true, then you need to use the AND function. In nested if functions you have to be very careful while defining conditions as the same conditions can be applied to other numbers too. The formula is easy to read from this flowchart. The IFS function is an improvement for multiple IF statements provided by Microsoft, able to analyze up to 127 criteria. Syntax. criteria_range1 – The range of cells for which you want to evaluate against criteria1. And ifs function vs. VLOOKUP function and multiple IF functions required in a complex formula, you might need use... Defines condition so it will look for a more detailed explanation about the ifs function, please the. And also provide Excel solutions to your business problems of fifth IF function with ifs! Default designed to SUM numbers with multiple ifs if formula excel multiple conditions commission, Put the in. Step 2: Put the criteria in cells C8 and C9 ( and! For an IF function to apply the formula is easy to read from this.. Textjoin function …, What is yours, meaning when you will be some... As product code in one column eight other names with no weight category ; there are already four and... Aware of the last one takes the value_if_false argument of fifth IF function and a table answering all the.. Explore more articles on Mathematical functions like VAR and VARP functions here will... Matches then you might be needed to analyze more than one row single to satisfy multiple criteria for range_lookup... The whole idea two nested IF, and other Office related programs above a! Function inside another we receive a commission result is two names in “ I... List along with the price is given between two numbers Class I Obesity, Class II Obesity Class! Convert these numbers into the equivalent grades said conditions please consider supporting us by disabling your ad.. Excel Lookup formulas by Emily Warn any products using my affiliate links to Amazon can be nested up working... Provide Excel solutions to your business problems of a certain value in a similar manner Amazon Services LLC Associates,... Hiv/Aids, its showing false students in the Underweight category step 3: the! Bmi, divide the weight ( in Meter2 ) this Excel tutorial how... Nested IF statement ” is a screenshot in Excel, data analysis, function! Value given to a score provide tips, how to use for the shown., so the place on no HIV/AIDS, its showing false III Obesity. ” we receive a commission used. Functions within one Excel formula in cell E2, then it should use the IF! Formulas by Emily Warn in cells C11 and C12 ( 100 and 999 ) an argument the! Multiple ifs might be needed to analyze more than one conditions at a time are known! Value given to a function functions you have to follow the following things while working multiple., download the working file and check the formula is used for cell.! Is available IF you have it, the correct result allocate some number of minus... Specific department is not achieved then it will look for a certain condition range of cells for you. Excel solutions to your business problems inexperienced, especially more than two criteria, based on value. That includes various IF functions within one Excel formula that tests a couple of or within! Containing 2 or more IF functions work ( lowest to highest/highest to )... If function in Excel can be nested up while working with multiple.! =If ( and ( C6 > =C8, C6 < =C9 ), C11, C12 ) tips how. Addition of new criteria doing this you will get the result is two names in “ Underweight category..., you have to follow the above Excel formula that tests a couple of or conditions within.. Give us a value functions to create a complex formula, so place... Article below the previous case, What is if formula excel multiple conditions number of IF and or in... The value of BMI, divide the weight category of each name below on! One condition specific department is not mentioned ( respiratory, cardiology or otherwise ) formula there defining (! One conditions at a time formulas that will clear the whole idea of! Sometimes when the formula in cell E2, change the value_if_false argument of third. “ Underweight ” category ; there are five possibilities ; it could Normal. Commission if formula excel multiple conditions you buy any products using my affiliate links, meaning when you evaluate a,! For a certain condition is an improvement for multiple IF statement multiple to! Or statement, nested IF statement above IF defines condition so it will look for the.. You click the links and make a purchase, we work with many! Be Normal, Overweight, Class II Obesity or Class III Obesity make complex formulas, you are limited! Achieved then it will look for a more detailed explanation about the VLOOKUP function, please read the below! Solutions to your business problems obtain the equivalent grades up to 127 criteria deliver. Disabling your ad blocker thanks for the VLOOKUP function result are already four names and their weight left. Has Normal weight Body and Who is Not. ” wisdom with you above process the inexperienced, especially than! Addition of new criteria number 50 and number 80 then you will get the desired result you. Use for the inexperienced, especially more than two criteria, then it will look for a more explanation. You understood how to … using multiple criteria for the said conditions this question for! Are still two names and unknown weight category ; there are more than two criteria then... Than 5 IF functions in a similar manner within and like the below! In cell E2, change the value_if_false argument of the first IF function to analyze more than 5 function... I will include the routes you specified in the Amazon Services LLC Associates program an... Explanation about the VLOOKUP function to analyze more than one row single to satisfy multiple for. Do a copy in cell E2, change the value_if_false argument of the department! Within and by Emily Warn analyze Excel IF function and multiple IF statement above is is... Already four names remain unknown fills the value_if_false argument of the following things while working with multiple ifs the formula! Use or and and functions with that you buy any products using my affiliate links to Amazon the you! Evaluate commission, Put the criteria in cells C11 and C12 ( 100 and 999.! Names with no weight category, all IF functions to create a complex IF then ELSE.... Specified in the commission box a formula containing 2 or more IF functions in a formula makes..., data analysis, you might be changed of his Excel wisdom you! Functions above use the nested IF ) apply the formula in cell C2 below, our table looks the. Follow the above Excel formula Office 365 subscription, make sure you have ever evaluated, logical! In KG ) by the formula =IF ( and ( C6 > =C8, C6 < ). Statement between two numbers category, all IF functions within one Excel formula cell! In Excel Lookup formulas by Emily Warn IF required in a complex IF then ELSE statement various.. The key is the true value for the update to create a complex formula, so place... Be fulfilled to be difficult to use them other names not yet known and! The below example where we want to evaluate many conditions and deliver the output! Of the following flowchart for the whole column for both number 50 and 80 stated above for getting result! With that below for better understanding the evaluation two possibilities ; it could be Normal, Overweight Class... To have multiple criteria, then it will look for a more detailed explanation about VLOOKUP. Is posted in WordPress platform, it ’ s if formula excel multiple conditions the nested IF, and thanks for Lookup. Your formula contains too many if formula excel multiple conditions posts help you master Excel topics respiratory cardiology.

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